So you've got new software- are you sure your colleagues are really going to use it?
Recent global research from Avaya found 81% of businesses with customer management software in place have seen significant profit increases in the past year
As they grow from start-up to SME and beyond many organisations need to upgrade their IT systems and move to business software rather than the free consumer apps they may have been using before. Often this goes hand in hand with new policies. As humans we are naturally resistant to change. For many employees and even business owners, this shift can go against the grain. They may even have set-up or joined a small business in order to avoid corporate policies.
However, upgrades to IT systems and the deployment of new software that provides increased functionality are vital as businesses grow and must be implemented if companies are to flourish.
If these upgrades are poorly executed or poorly explained, for employees used to previous systems, ways of working and even winging it,' these changes can have a serious impact on productivity. It is not uncommon to see employees resist the change and try to continue to use old apps and former versions of software simply because they dont understand the advantages a change can deliver.
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Recent global research from Avaya found 81% of businesses with customer management software in place have seen significant profit increases in the past year, so it seems obvious that every company should want to jump on this opportunity.
However the same research also showed that 81% of organisations have seen their customer management initiatives fail over the past three years, with one of the main reasons cited as the lack of internal communications and collaboration. Sometimes entire teams resist change they feel that is imposed upon them, rendering the planning and investment a waste of time and money.
On the other hand, outside of the workplace most of us have embraced continual technological change via our smartphones and laptops. We are comfortable with the software and anti-virus updates and new OS versions we receive on our devices.
We may even feel we are missing out on some new functionality if we dont receive an update for a few weeks. One way of helping to ensure an IT project is more successful is developing that kind of attitude toward change in all employees. The key to doing that is making sure the upgrades and changes are as easy and undisruptive as possible.
Typically, the planning around an IT project focuses on what the organisation wants to achieve as well as why and how success will be measured. It is advisable also to consider: who will be affected by the new software, how they will react to it, how the change will be communicated to them and how they will be encouraged to use it. Building the answers to these questions into the project management plan can contribute to the successful outcome of the roll-out or upgrade.
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So you've got new software- are you sure your colleagues are really going to use it?